Sunday 29 April 2012

8 Core Beliefs of Extraordinary Bosses

The best managers have a fundamentally different understanding of workplace, company, and team dynamics. See what they get right.

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A few years back, I interviewed some of the most successful CEOs in the world in order to discover their management secrets. I learned that the "best of the best" tend to share the following eight core beliefs.

1. Business is an ecosystem, not a battlefield.

Average bosses see business as a conflict between companies, departments and groups. They build huge armies of "troops" to order about, demonize competitors as "enemies," and treat customers as "territory" to be conquered.
Extraordinary bosses see business as a symbiosis where the most diverse firm is most likely to survive and thrive. They naturally create teams that adapt easily to new markets and can quickly form partnerships with other companies, customers ... and even competitors.

2. A company is a community, not a machine.

Average bosses consider their company to be a machine with employees as cogs. They create rigid structures with rigid rules and then try to maintain control by "pulling levers" and "steering the ship."
Extraordinary bosses see their company as a collection of individual hopes and dreams, all connected to a higher purpose. They inspire employees to dedicate themselves to the success of their peers and therefore to the community–and company–at large.

3. Management is service, not control.

Average bosses want employees to do exactly what they're told. They're hyper-aware of anything that smacks of insubordination and create environments where individual initiative is squelched by the "wait and see what the boss says" mentality.
Extraordinary bosses set a general direction and then commit themselves to obtaining the resources that their employees need to get the job done. They push decision making downward, allowing teams form their own rules and intervening only in emergencies.

4. My employees are my peers, not my children.

Average bosses see employees as inferior, immature beings who simply can't be trusted if not overseen by a patriarchal management. Employees take their cues from this attitude, expend energy on looking busy and covering their behinds.
Extraordinary bosses treat every employee as if he or she were the most important person in the firm. Excellence is expected everywhere, from the loading dock to the boardroom. As a result, employees at all levels take charge of their own destinies.

5. Motivation comes from vision, not from fear.

Average bosses see fear--of getting fired, of ridicule, of loss of privilege--as a crucial way to motivate people.  As a result, employees and managers alike become paralyzed and unable to make risky decisions.
Extraordinary bosses inspire people to see a better future and how they'll be a part of it.  As a result, employees work harder because they believe in the organization's goals, truly enjoy what they're doing and (of course) know they'll share in the rewards.

6. Change equals growth, not pain.

Average bosses see change as both complicated and threatening, something to be endured only when a firm is in desperate shape. They subconsciously torpedo change ... until it's too late.
Extraordinary bosses see change as an inevitable part of life. While they don't value change for its own sake, they know that success is only possible if employees and organization embrace new ideas and new ways of doing business.

7. Technology offers empowerment, not automation.

Average bosses adhere to the old IT-centric view that technology is primarily a way to strengthen management control and increase predictability. They install centralized computer systems that dehumanize and antagonize employees.
Extraordinary bosses see technology as a way to free human beings to be creative and to build better relationships. They adapt their back-office systems to the tools, like smartphones and tablets, that people actually want to use.

8. Work should be fun, not mere toil.

Average bosses buy into the notion that work is, at best, a necessary evil. They fully expect employees to resent having to work, and therefore tend to subconsciously define themselves as oppressors and their employees as victims. Everyone then behaves accordingly.
Extraordinary bosses see work as something that should be inherently enjoyable–and believe therefore that the most important job of manager is, as far as possible, to put people in jobs that can and will make them truly happy.

Sunday 1 April 2012

How to give effective feedback

The benefits of feedback

Whether you are a child or a grown up, feedback is one of the most powerful influencers of your development. If given correctly, feedback encourages effective behavior – it rewards positive behavior and it changes ineffective behavior. According to “The Motivation Doctor”, Alan Fairweather, feedback is one of the Top 3 factors that motivate people at work. Most people you ask, say that they would welcome more feedback. Despite the evident hunger for feedback, research suggests that 68% of employees never receive any. Feedback should be given often and in a timely manner. It should be given to address both positive and negative behavior and ideally it should be given at the point in time when you observe the behavior.

Why don’t we give enough feedback?

So why is it then that we don’t give enough feedback? Even though feedback is used to address both positive and ineffective behavior, I believe most people perceive feedback as something negative and uncomfortable. People refrain from giving feedback because they are concerned about hurting other people’s feelings. They don’t want to bring their employees down or embarrass them. That is why they say nothing, or decide to bring it up at another time. The problem is, that not giving feedback is actually a way of giving feedback. It silently signals that what the person is doing is okay, that it is acceptable to you, or that it meets your standards. It can even have a more negative consequence – if your employee knows that his or her performance does not meet your standards, but you do nothing about it, the person might think of you as an ineffective manager.

Feedback models

There are many models available on how to give feedback. I think the most well-known is the “Sandwich model”. It suggests that you should “sandwich” negative feedback between two positive statements in order for it not to be rejected.
For example:
  • Positive: Molly, the article you wrote on “Family Issues” was extremely well-articulated and informative.
  • Negative: In the future, be sure to cite the sources you use in your articles.
  • Positive: I’m sure that many families will enjoy reading the article and benefit from the many useful insights!
Other feedback methods include the BOOST model (Balanced, Observed, Objective, Specific, Timely), the ABC model (Action, Because, Could we?) and the STAR model (Situation, Action, Result).

My preferred feedback model

The feedback method I prefer comes from Mark Horstman and Mike Auzenne, the Co-Founders of Manager Tools. Their feedback model (which they just call “The Feedback Model”) has 4 steps that are quite easy to remember and use. It can effectively be used to address both positive and negative behavior and it’s very straight forward so it doesn’t leave room for questioning. Below are the 4 steps of their model.

1. Ask if you can give feedback.

The most important step according to Mark and Mike is to ask permission before you give feedback. The reason for this is that the person who is receiving feedback needs to be in a receptive state of mind. If the person has a stomachache, is worried about a family situation, or really stressed about an upcoming deadline, he or she will not be able to actively listen to your feedback. As a result, the desired effect will not be achieved. If the person says, “no”, you need to respect that and ask again at a later time.
For example:
  • Molly, can I give you some feedback?
  • Greg, can I share something with you?
  • Peter, would you like some feedback?

2. Describe the specific behavior

The second step is to describe the specific behavior that you have observed. Start this sentence by using, “When you”.
For example:
  • When you submit the proposal past the deadline…
  • When you share your experiences with others on the company portal…
  • When you fail to follow our process and publish an article with spelling mistakes…
Many times people start giving feedback with, “I”. For example,” I was informed that you submitted the proposal past the deadline” or “I saw you published your leanings on the company portal”. This puts the focus on the wrong person, the feedback is not about you – it’s about the recipient.

3. Describe the impact of the behavior

After you’ve described the specific behavior, explain what the impact is, what happens. Here you can include any type of impact – emotional, financial and legal etc. It’s okay to just give one example of an impact, but if you can list three or four it helps to clarify your point.
For example:
  • …this is what happens: we don’t have time to review and proof read the proposal before we send it to the customer which in turn reduces our chances of winning the deal and increases our liability.
  • …you increase the knowledge sharing within our company, you are seen as a role model for the rest of the team and by sharing your learning we can all improve how we execute in the future.
  • …the others who have worked on the article feel let down and we risk losing valuable readers which can hurt our revenue stream.

4. Discuss future behavior

The final part is to get the recipient to change the behavior if it is negative and continue the behavior if it is positive. Here it is important that the recipient takes responsibility for the action. You can start the discussion on future behavior by asking a question if it is something that needs to be changed, or by just thanking and telling the person to keep it up if it is something that should be continued.
For example:
  • What can you do differently next time?
  • Thank you, keep it up!
  • How can you make sure it doesn’t happen again?

Start giving and asking for feedback today

After you’ve gotten used to giving feedback on a daily basis, it will come natural to you and you will be able to compose feedback on the fly. Until then, it might help to plan what you are going to say in advance. Write down the behavior you’ve observed and the impact it has before you ask if you can give feedback. Also make a habit of asking for feedback. Since feedback is a key element of continuous learning and achievement you owe it to yourself to ask others for feedback.

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